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Administrative Assistant in New York, NY at Pionear

Date Posted: 5/24/2019

Job Snapshot

Job Description

Administrative Assistant

Job Description:

A large financial institution in the NYC area is currently seeking an experienced Administrative Assistant. We are looking for professional candidates with flexible schedules. This position has the opportunity for growth and long term advancement. The opportunity is located in a fast paced environment.

  • Professionalism and confidentiality is an absolute must
  • Must be highly professional in demeanor, attire and communication skills
  • Must have the ability to work under pressure
  • Someone who is polished, shows initiative, works well individually and with a team
  • Someone who is willing to go the extra mile to exceed client expectations
  • Candidates need to feel comfortable working quickly and multi-tasking while staying organized
  • Heavy calendar management
  • Calendaring and expense reporting (Concur Expense Reporting)
  • Handle sensitive and/or confidential documents and information
  • Communicate with manager and client on job or deadline issues
  • Answer and transfer calls on a multi-line phone system
  • Accept deliveries, sort mail, and maintain phone lists
  • Handle additional projects as assigned
  • May be preparing presentation materials; arranging meetings or conferences
  • May be scheduling travel accommodations (both domestic and international)
  • Ordering supplies
  • Utilizing turret phones on a trading floor
  • Other administrative / executive assistant duties as needed

Great opportunity at one of the largest financial institutions in the world!

Job Requirements

Job Requirements:

  • 4 Year Degree preferred.
  • 3+ years experience working in a supporting role.
  • The ideal candidate will have 3+ years of Administrative Assistant experience
  • MS Office Suite- Advanced Word, Outlook, Excel, PowerPoint, Access
  • Experience working with Concur
  • Previous experience working in the financial industry
  • Professionalism is a must
  • Ability to work in a fast-paced team environment
  • Attention to detail with emphasis on accuracy and quality
  • Excellent verbal and written communication skills
  • Multi-tasker; someone who is not easily flustered

Pionear is an Equal Opportunity Employer