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Administrative Assistant in Charlotte, NC at Pionear

Date Posted: 3/14/2019

Job Snapshot

  • Employee Type:
  • Location:
    Charlotte, NC
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Supports two executives, handling administrative duties. Performs diverse, advanced and confidential administrative support. Anticipates and relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive. Typically manages different and conflicting objectives, projects or activities at once. Coordinates schedules/calendars for corporate level executives. Communicates with executives and line management to gather/convey relevant information. Involved in high-level 3rd Party contact and exposure to sensitive information and must use considerable tact, diplomacy and judgment. 

This role is responsible for providing administrative support executives. The candidate should be able to operate in a professional business environment that is very fast paced. This job entails managing the executive's calendar and ensuring they are prepared and on time for various meetings and activities. Fielding of phone calls and issues is also a key part of this function. Administrative tasks such as travel arrangements, expense reports, and creation of agendas and other documents leveraging PowerPoint are also a key part of this position. This person also works closely with the  administrator on the team. The ability to anticipate the needs of the executives is critical in this role. This position also requires the candidate to be able to operate in an environment where they have influence, but not necessarily authority; and can manage sensitive and confidential information with judgment and tact. 

Job Requirements

Required Job Skills: 

5+ years’ experience providing administrative support at the senior management level 
Significant time management, multi-tasking and prioritization skills 
Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint) 
Highly organized with strong attention to detail 
Ability to work effectively under pressure and time constraints 
Strong written and verbal communication skills 
Concur or similar experience processing travel and expenses 
Exemplary demonstrated work ethic and pro-active, ‘can do’ approach 
Ability to learn quickly and take on new responsibilities 

Desired Job Skills: 
Previous interaction with high-touch business partners and/or clients via phone and in person 
Proficiency in Ariba, Global Recognition and Workday 
Visio skills a plus