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Project Coordinator in Tampa, FL at Pionear

Date Posted: 5/31/2019

Job Snapshot

Job Description

Project Coordinator

Our client is looking for an experienced full time Project Coordinator with a successful track record of assisting in architecture and / or interiors projects or commercial real estate interiors  servicing multiple projects at the same time. In this role you will assist Project Architects with the preparation of documents, the coordination of documents with consultants, and for assisting other team members.


  • Assist project teams with various billable aspects of projects such as;
  • Assist with writing contracts and proposals
  • RFI log maintenance and follow up
  • Submittal log maintenance and follow up
  • Job Folder Administration
  • Sample ordering and coordination
  • Open new project numbers
  • Maintain programming spreadsheets
  • Coordinate and attend project meetings, transcribe and distribute meeting notes
  • Assist in preparing design presentations
  • Maintain project schedules
  • Assist with collection of time sheets and consultant and billing invoices
  • Assist with project staffing and work plans
  • Assist with project financial status reports
  • Maintaining complete and thorough project documentation and records
  • Organize and maintain project files.
  • Maintain documentation for billable hours.
  • Demonstrate an understanding of liability issues related to design.
  • Demonstrate an understanding of constructability and complex design.

Job Requirements


  • 3-5 years of project coordination and/or administrative professional experience in an architecture or design firm
  • Extreme attention to detail and the ability to multi-task and prioritize required
  • Must be organized, efficient and enjoy working with a team
  • Able to work independently with minimal guidance, and a motivated self-starter
  • Excellent verbal and written communication is essential
  • Proficient in InDesign and Photoshop
  • Knowledge of Microsoft Project desirable

Pionear is an equal opportunity employer.


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