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Administrative Assistant in Charlotte, NC at Pionear

Date Posted: 5/10/2018

Job Snapshot

Job Description

Administrative Assistant

Our client, has more than 200,000 employees, is one of the nation's leading providers of health care services, operating over 50 locally managed offices and 10 states.

The Administrative Assistant is responsible for providing a high level of professionalism and confidentiality in a fast-paced environment, often under pressure, remaining flexible, proactive, resourceful, and efficient.


  • Administrative Support—Performs complex administrative duties, including coordinating resources across corporate functions. Composes routine correspondence with internal and external contacts.
  • Executive Calendar Management—Manage multiple Outlook Calendars. Interaction with both internal and external executives and assistants, as well as consultants and vendor partners. Coordination of a variety of complex executive meetings. Must be able to use best judgment to prioritize the executive’s time based on greatest need. Travel scheduling for multiple executives, logistics manipulation, and problem-solving.
  • Time Management—Conserves executive’s time by reading, researching, and routing correspondence; drafting internal and external correspondence; collecting and analyzing information; initiating telecommunications. Ability to multi-task and meet changing deadlines.
  • Document preparation and record management, including processing expense reports and invoices; handling mail, faxes and copying as needed; maintaining department phone and email distribution lists; maintaining department organizational charts and properly storing legal agreements.
  • Project Management—Lead multiple projects simultaneously; utilize exceptional follow-up skills.
  • Communications—Expert level oral and written communication skills. Ability to communicate vertically and laterally within the organization at all levels. Interact with clients, vendors, and visitors professionally.
  • Coordinating and scheduling small and large scale meeting and conference call logistics. Attends meetings when assigned and reports on actions.
  • Oversee and ensure adequate supplies for department.
  • Completes all arrangements for new departmental employees (schedules new employee orientation, secures technical assets such as computer and mobile phone, and Code of Conduct sessions, etc.).
  • Performs special projects and tasks as assigned to support department priorities, utilizing exceptional follow-up skills.
  • Complete other duties as assigned.

Job Requirements

Experience and Education:

  • Bachelor's Degree Preferred and 3 plus years of relevant experience

Special Qualifications:

  • Ability to handle confidential information appropriately.
  • Proficient at Microsoft Word, Excel, Outlook and Power Point.
  • High degree of flexibility required.
  • Good interpersonal skills.
  • Good organizational skills.
  • Ability to multi-task and work independently with minimal supervision.
  • Detail oriented.
  • Ability to effectively communicate.
  • Ability to work and participate in a team environment within and across departments.
  • Demonstrate service oriented mindset.

Pionear is an equal opportunity employer.